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What are the course reserves policies?


Welch Library course reserves follows Educational Fair Use Guidelines and will absorb any necessary copyright fees for Reserves.

To ensure the materials the students need are available on time, submit a request 4-6 weeks before the course begins, with a final, completed syllabus.

For material required for a course that is not already in the Welch collection, the library will consider purchasing, after factoring in any budget restrictions.

Posting Web-Accessible Content

Welch Library staff work with the Course Management Software of SOM, SON, and SPH. Welch places links to the web-accessible resources requested for a course in the CMS, but can also provide necessary information to link directly to eResources from a course website.

Welch Library places links to web accessible resources for a course into the course management system. Welch staff do not place files in the CMS to comply with Fair Use Guidelines for copyright and to track resource use.

Reserving Physical Materials

Faculty may also place required physical textbooks or supplemental textbooks on reserve for courses.

Welch print course reserve materials are available at the following locations:

Reserve materials at these locations circulate using an honor system. Faculty with personal copies of materials for reserves can make alternate arrangements for their availability.

Explaining Copyright Policies

Welch adheres to policies about copyright, academic and educational permissions, rights retention, and open access described in the following resources:

Welch Medical Library makes a wide range of materials readily available to students enrolled in classes at the Johns Hopkins Medical University and Medicine for educational use only. Reserved materials must be provided within the context and limitations of copyright law (Copyright Act, 1976, Section 107).

Welch interprets section 107 to permit making of copies of copyrighted material for classroom use as long as the four factors determining fair use are considered:

  1. The purpose of the use
  2. The nature of the work being copied
  3. The amount of the work being copied
  4. The effect of the copying on the market for the original

The library will take all steps necessary to ensure that materials placed on reserve conform to copyright law. Welch will also continue to examine current interpretations of the law and will make policy changes as needed. First-time use of photocopied material will be considered fair use. Second and subsequent uses will require copyright permission. At the request of the course instructor, Welch will obtain and pay for copyright permission.

Welch places requested material on electronic reserve under the following conditions:

  • Explicit request by the instructor for the purpose of serving the needs of a specified educational program.
  • Materials are directly related to the educational objectives of a specific course.
  • When Welch has licenses to digital versions of copyrighted material, the citation and link to the electronic version of the material will be added to the electronic reserve system, providing direct access to the requested material.
  • Print versions of copyrighted materials to be copied or scanned will be lawfully acquired or purchased by the library, a school or department, or by a faculty or staff member. Library staff will copy or scan the material into electronic reserve system. The material will be available during the term or semester in which course is given.
  • There is no charge to access electronic reserve materials.
  • Public domain works may be placed on electronic reserve without any limitations.
  • JHED authentication requirements limit access to students enrolled in the course for which the material was placed on reserve.

Guidelines for Scanning or Copying Materials for Electronic Reserves

Welch staff will scan or copy copyrighted requested materials for placement on reserve without obtaining copyright permission so long as they do not exceed the guidelines listed below:

  • First-time use of material by that professor for that particular course
  • One journal or newspaper article
  • One chapter from a book
  • A prose excerpt that doesn't exceed 10% of the total work
  • One chart, graph, diagram, drawing, cartoon or picture from one book or journal issue

Staff will refuse to scan or copy material which has previously been used if copyright permission for reuse for that course was not obtained.

Disposition of Digitized Reserve Materials

At the end of each semester or term, all copyrighted material in electronic reserves will be generally unavailable.

Electronic Reserves Copyright Notice

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction.

One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If electronic transmission of reserve materials is used for purposes in excess of what constitutes "fair use", that user may be liable for copyright infringement.

For additional assistance with reserves, contact:

You can also leave a message at the Welch Service Center desk at 410-955-3410.