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How do I set up reserves for a course I am teaching?


Set up reserves for a course by a submit reserves request with a reading list or syllabus four to six weeks prior to the course start date.

Welch Reserve Staff will create course pages, clear copyright requirements, gather and digitize materials, and post materials to the E-Reserves system for faculty, course coordinators, and TAs.

Consult "Get Help: What are the course reserves policies?" to learn about course reserves policies and practices.

    For assistance from Welch staff, contact:

    You can also leave a message at the Welch Service Center desk at 410-955-3410.

    Meet Reserve Submission Deadlines

    SOM and SON reserve deadlines:

    • Fall 2020: July 8, 2020
    • Spring 2021: December 9, 2020

    SPH reserve deadlines:

    • Summer session: May 20, 2020
    • 1st term:  August 6, 2020
    • 2nd term: September 30, 2020
    • 3rd term: December 18, 2020
    • 4th term: February 18, 2021

    Institute deadlines:

    • Summer Institute: April 30, 2020
    • Fall Institute: September 30, 2020
    • Winter Institute: December 18, 2020

    Using the Same E-Reserves Site Over Multiple Years

    To re-use an existing E-Reserves site for a course, complete the E-Reserves request form and select "Yes" next to "Should E-Reserves from the previous semester be copied?" Specify items be added or removed from the E-Reserves site from previous courses.

    School of Public Health: Link to E-Reserves from CoursePlus

    Select "Class Materials & Resources" in CoursePlus.  Locate the "E-Reserves" box on the bottom right. Select the red button to activate the link to E-Reserves.

    This will create a link to the E-Reserves system but not a direct link to the materials for a course.

    To create a direct link to materials for a course:

    1. Contact your E-Reserve coordinator to get the direct link to the E-Reserves page for your course.
    2. Select Edit in E-Reserves box on the "Class Materials & Resources" page and paste the URL supplied by your E-Reserve coordinator.
    3. Click "Update" to save your changes.

    Organize a Reserved Reading List 

    Organize readings using tags that appear at the top of an e-reserves course site. Students select a tag to see the readings associated with that tag.

    Tag readings using labels that best organize them.

    • Example: Tags may provide session information ("Session 1," "Session 2," "Session 3,") so that students can see all of the readings for a specific class session.
    • Example: Tags may indicate topic areas, such as "Maternal Health" or "Malaria."
    • Example: Add multiple tags to a readying and they will all apply. (Ex: "Session 2" and "Malaria").