Refworks FAQ | www.welch.jhu.edu

RefWorks Frequently Asked Questions

 

How do I access RefWorks Off-Campus?
How do I work with multiple colleagues using my RefWorks account?
I will be leaving Hopkins shortly. What will happen to my RefWorks account?
How do I import citations from PubMed to RefWorks?
How do I import citations from EndNote to RefWorks?
How do I move citations from Reference Manager into RefWorks?
How do I move my references from my Individual Account into my Group Account?
How do I mark citations in a document?

  • How do I access RefWorks Off-Campus?

 

Go to RefWorks home page: http://www.refworks.com

 

Select "My Institution’s Credentials" (Shibboleth). Find John’s Hopkins. You will be asked to enter in your JHED information.

For a more detailed explanation of how to log in to RefWorks see the link below: http://guides.library.jhu.edu/content.php?pid=29785&sid=217984

 

  • How do I work with multiple colleagues using my RefWorks account?

You can request a Refworks “Group Account.” Group Accounts are “fully-functioning” RefWorks accounts more suited to patrons working with multiple users on collaborative projects, at different institutions, and across multiple platforms. They are permanent and portable, and do not expire even after you leave the institution. Send an email to refworks@jhmi.edu to request a RefWorks group account.

 

  • I will be leaving Hopkins shortly. What will happen to my RefWorks account?

Your access to Refworks will remain in place as long as you are in JHED. Once you have been removed from the Hopkins JHED Directory, your access to RefWorks will expire. If you are an alumni and would like to continue to use RefWorks you can create a “new” RefWorks account under the Alumni Program. To create a new RefWorks account under the Alumni Program, do the following:

  1. 1. Navigate to http://www.refworks.com/refworks2
  2. 2. On the left you will see: Sign Up for a New Account. Click there.
  3. 3. Select: I have a Group Code tab and enter the following rwalumni.
  4. 4. The following should appear: Create an account at the RefWorks Alumni Site.
  5. 5. Complete the required information.
  6. 6. Click the Create button when finished. You will be brought into your new, empty RefWorks account.

 

  • How do I import citations from PubMed to RefWorks?

PubMed has three methods of transferring citations. All three work equally as well when importing references from PubMed into RefWorks.

 

Details Method:

  1. 1. Open Pubmed-run search.
  2. 2. Look for the "Details" box on the right of the Pubmed screen.
  3. 3. Copy or Cut "everything" found in the Details box.
  4. 4. Open RefWorks-Go to Search Online Catalog or Database.
  5. 5. Choose Pubmed-Paste the information copied from the Details box into the RefWorks search terms box.

Quick Search Box

Copy and Paste Method:

  1. 1. Perform a search and mark the references you want to export.
  2. 2. Change the Display option from Summary to MEDLINE (IMPORTANT).
  3. 3. Copy and Paste references into RefWorks using Control-A to Select All.
  4. 4. Go to References. Import. Choose "Import from".
  5. 5. Control-C to copy/Control-V to paste citations into the RefWorks Import box.

 

Saved Text File Method:

  1. 1. Perform a search and Mark the references you want to export.
  2. 2. Change the Display option from Summary to MEDLINE (IMPORTANT).
  3. 3. Click on Send To Button/Select File.
  4. 4. You will then be asked where is this file to be saved.
  5. 5. Pubmed will automatically name the file for you (pubmed.results.txt). If you change the default file name, you must add .txt at the end of the new file name.
  6. 6. Log into RefWorks.
  7. 7. Select References/Import from the toolbar menu.
  8. 8. In the Import Filter/Data Source box-choose NLM Pubmed.
  9. 9. Activate "Import Data from the following text file" button.
  10. 10. Browse to find the text file you saved to your computer.
  11. 10. Click on Import.
  12. 11. Your records should appear in the Last Imported Folder.

 

  • How do I import citations from EndNote to RefWorks?

Converting EndNote databases:

  1. 1. From EndNote, select the correct Output Style for the export. Under the File menu select Output Styles.
  2. 2. From the list of output styles select RefMan (RIS) Export, select it. Note: if you do not see this format, open the Style Manager and check the RefMan format. Close the Style Manager and repeat steps 1 and 2.
  3. 3. Select the references you want to export.
  4. 4. Under the Reference menu select Show Selected or (Show All if you wish to export the entire database).
  5. 5. Under the File menu select Export.
  6. 6. A dialog box appears for you to select the location where you want to save the file. Type a file name and select a location for importing into RefWorks. Select Text as your Save As type and click Save.
  7. 7. Go into RefWorks and from the References menu select Import.
  8. 8. Select Desktop Biblio. Mgt. Software as your Import Filter and EndNote as your Database. Browse for and select the file you just created from EndNote.
  9. 9. Click Import.

 

  • How do I move citations from Reference Manager into RefWorks?
  1. 1. Export references using the Export option under the File menu.
  2. 2. Use the RIS format to export all or selected references.
    From Reference Manager, select the references you want to Export.
  3. 3. Under the References menu select Export.
  4. 4. Either use the default file name or create a new file for exporting references.
  5. 5. Select RIS format and the appropriate Reference Option.
  6. 6. Click Export.
  7. 7. File should now be saved on your computer.
  8. 8. Go into RefWorks and from the References menu select Import.
  9. 9. Select Desktop Biblio. Mgt. Software as your Import Filter and Reference Manager (RIS Format) as your Database. Browse for and select the file you just created from Reference Manager.
  10. 10. Click on Import at the bottom of the import window.
  11. 11. Your records should automatically appear in the Last Imported folder.

 

  • How do I move my references from my Individual Account into my Group Account?
  1. 1. Log into your Individual Account.
  2. 2. Go to References- then Export.
  3. 3. Choose the References to be moved.
  4. 4. Important: Select " RefWorks Tagged Format.".
  5. 5. Click on Export Text File button.
  6. 6. Save file to your Desktop.
  7. 7. Logout of the Individual account and into the Group Account.
  8. 8. Go to References at the top of the screen-Choose Import.
  9. 9. Choose RefWorks Tagged Format. (Important).
  10. 10. Pick the folder you want these citations to go.
  11. 11. Click on the "Import Data from the following file" button.
  12. 12. Browse for the file (on your desktop).
  13. 13. Click on the Import Button (at the bottom of the screen).

 

Inserting Citations

  • How do I mark citations in a document?

There are two ways to enter citations into a Word Document: Write-N-Cite and One/Line Cite View.

 

Write-N-Cite:

Write-N-Cite requires a quick one time installation, which will install this feature within your Microsoft Word program (version 4). PC users have the option of using earlier versions of Write-N-Cite (version 3), which places a Red icon on your desktop. Once it is installed the feature will access RefWorks when you need that tool. This utility can be found under the Tools menu within the RefWorks program. This tool provides quick easy access to citing references in a documents, while in RefWorks do the following:

  1. 1. Go to Tools.
  2. 2. Under Tools you will see Write-N-Cite.
  3. 3. Select the version of Write-N-Cite that matches your system requirements.

 

How do I activate Write-N-Cite 4?

  1. 1. Open RefWorks.
  2. 2. Go to TOOLS-then WRITENCITE.
  3. 3. You will see LOGIN CODE.
  4. 4. Copy that code.
  5. 5. Open up Word.
  6. 6. Click on the RefWorks tab. Go to LOGIN.
  7. 7. PASTE that CODE in the login CODE BOX.

 

One Line/Cite View can be used without Remote Access:

This method requires a multi-step process. One line Cite view can be used without remote access to any Johns Hopkins Campus. View references using the One Line/Cite View format. Open a Word document. Each time a references is to be cited use the Cite link for the corresponding reference and follow the directions on the screen. Each reference selected will be cited within the paper.

 

Using OneLineCiteView

  1. 1. Next to All References label: switch to One LineCiteView (pull down menu).
  2. 2. Click on Cite (a small square box will appear).
  3. 3. Citation will appear in the center of box.
  4. 4. Click on Select Citation Button.
  5. 5. Go to Edit (at the top of the box) select Copy.
  6. 6. Click on Clear citation box (Important).
  7. 7. Go to your document-place cursor where intext citation is to go.
  8. 8. Paste (Ctrl-V).
  9. 9. Save Document when done-click on Bibliography Tab.
  10. 10. Choose an Output Style.
  11. 11. Select Format Paper and bibliography button.
  12. 12. Browse for the saved document.
  13. 13. Click on Create Bibliography Button.
  14. 14. You will find 2 results: a final document and your source document. The source document is where you can make changes, final means final, it 's done.